Videogame Cultures

The Videogame Cultures Project: 7th Global Meeting

Friday 11th September – Sunday 13th September 2015
Mansfield College, Oxford, United Kingdom

Further Details:

Outline Timetable of Dates
Friday 1st May 2015 300 word proposal to be submitted
Friday 8th May 2015 Proposal Review Period Concludes
Friday 22nd May 2015 Booking Form to be submitted
Friday 12th June 2015 Payment of Invoices
Friday 19th June 2015 Submission of 3000 words (max) draft paper
Friday 11th September 2015 Conference Commences

Conference Timings:
The conference will commence at 13.30 on Friday 11th September 2015 and finish at 18.00 on Sunday 13th September 2015. Registration will be from 12.30 on the opening day of the conference.

Important – Please Note: The ethos of the ‘Videogames Cultures’ project places strong emphasis on dialogue with the issues raised by the conference as a whole and engagement with the people attending the conference. These two elements are essential to the inter- and multi-disciplinary nature of the event. Over the past few years the success of our projects has rested on the continual interaction between delegates for the duration of the conference and beyond. The Steering Group feel it is essential that delegates should be present for the duration of the conference so as to facilitate the exchange of perspectives for which the conference strives, and which any publication should clearly demonstrate. Failure to attend for the duration of the meeting will automatically exclude eligibility for inclusion in any of the post-conference publications. Full details can be found in the delegate handbook by following this link:

Delegate Handbook v.1.3

Presentations should be of no more than 20 minutes duration (3000 words max). Responses to proposals should be of no more than 10 minutes duration. Work-in-Progress presentations should be of no more than 15 minutes duration. The time allotted to workshops will be considered on an individual basis. Other forms of presentation will be considered on request.

Projection of Images: Our events are very much about the creation of dialogue between delegates and so we ask that whilst preparing your presentation you consider the most appropriate way on conveying your idea and engaging with the audience. The Steering Group strongly feel that powerpoint and projected text do not facilitate this but do encourage, where necessary, visual presentations and the projection of images. Presenters are also strongly encouraged not to read their papers verbatim: draft papers will be available on the web site prior to the conference beginning. We hope that presenters will instead speak to the significant points raised in their papers.

300 word proposals are to be submitted by Friday 1st May 2015. These should be emailed either as an attachment or in the body of an email to the Organising Chairs: Daniel Riha and Rob Fisher. Attachments may be in Word, WordPerfect, or RTF formats. Proposals will be minimally double blind peer reveiwed (where appropriate); in practice our procedures usually entail that by the time a proposal is accepted, it will have been triple and quadruple blind peer reviewed.

Both the 300 word proposal and the draft paper will be available on this web site before the conference commences. Papers will made available in downloadable .pdf format.

Publication Process:
All proposals accepted for and presented at the conference will be eligible for inclusion in an ISBN eBook published by The Inter-Disciplinary Press.

Selected proposals may be invited to go forward for development into 20-25 page chapters for publication in a themed ISBN hard copy volume. Our standard model is for such volumes to be strongly dialogical, with chapters showing awareness of and interacting with each other. The decision whether to proceed to hard copy publication will be taken by the Organising Chairs and Steering Group within two weeks of the conference close.

Style Sheets
Style sheets for draft papers and post conference publications can be found here:

Venue and Accommodation:
The conference venue is Mansfield College Oxford. Accommodation is also being offered at the College.

  • Mansfield College, Oxford, OX1 3TF, UK
  • Tel: +44 (0) 1865 270999
  • Fax: +44 (0) 1865 270970

Mansfield College occupies one of the most attractive sites in Oxford. The 1886 buildings, which house all the College’s public rooms, are regarded as amongst the finest work of the important Victorian architect, Basil Champneys. Mansfield’s spacious site is close to all the libraries and shops, yet in a quiet position near to the University parks and River Cherwell.

The location of the venue can be found on the map provided in the accommodation section.

We would like to note that whilst the conference is being held at an Oxford University College, it is not being formally sponsored by the University. Please do not contact the College with questions about the conference. All inquiries about the conference should be directed to Rob Fisher.

Conference Fee:
The cost for attending the conference is £315. This includes;

  • conference registration fee
  • discounted rate for an edition of the hard copy themed volume or volumes (should one emerge)
  • discounted rate off any Inter-Disciplinary Press or Fisher Imprints publications
  • access to the conference project initiative support materials
  • Friday afternoon coffee break with coffee, tea, fruit juice, fresh fruits, cakes
  • Friday Wine Reception
  • Friday evening 3 course waiter served dinner
  • Saturday morning coffee break with coffee, tea, fruit juice, short cakes, small sandwiches
  • Saturday buffet lunch
  • Saturday afternoon coffee break with coffee, tea, fruit juice, fresh fruits, cakes
  • Sunday morning coffee break with coffee, tea, fruit juice, short cakes, small sandwiches
  • Sunday buffet lunch
  • Sunday afternoon coffee break with coffee, tea, fruit juice, fresh fruits, cakes

All registration and accommodation costs are to be paid by Friday 12th June 2015.

Payment Process:
Delegates must complete the online booking form by Friday 22nd June 2014 at the latest. After the deadline has expired, an invoice will be drawn up and sent to you; the invoice will contain all the necessary information for you to pay by bank transfer, cheque or credit card. The invoice must be settled by Friday 12th June 2015. It is the responsibility of delegates to ensure that payment is made by this date. Failure to receive payment will result in your booking being cancelled.

Methods of Payment:
There are a number of ways payment can be made.

Payment can be made by cheque, in pounds sterling (gbp) only. Cheque’s in pound sterling must be drawn against a bank with headquarters in the United Kingdom. Cheque’s should be made payable to ‘Inter-Disciplinary.Net’ and sent, with the booking form, to:

Dr Rob Fisher
Priory House
149b Wroslyn Road
Oxfordshire. OX29 8HR
United Kingdom

We cannot and will not accept cheques made payable in currencies other than GBP Sterling.

Bank Transfer
Payment may be made using bank transfer. Full details to enable a bank transfer are made available on your conference invoice. If paying by this method, you must agree to pay all charges at the sending and receiving banks.

By Invoice
You may request that an invoice be sent to you which you may forward to your institution. It is your responsibility to ensure that the invoice is paid before the payment deadline.

Credit Card
Payment may also be made using credit card. Please Note: card payments are subject to a 3% transaction fee, except for debit cards which are charged at 0.75GBP/ 1.00 Euro per transaction: this is the amount we are charged by the credit card company. We cannot accept American Express or Discovery as a form of payment.

Payment may also be made using Paypal. Please note: a 4% charge applies to all items and services paid for in this way: this is the amount we are charged by Paypal. If paying by this method please send us the email account connected with your Paypal account and we will forward you a request for payment.

Please Note: We strongly recommend that all delegates take out some form of  insurance against any travel arrangements or accommodation they book in regard to the conference.

All fees are payable in advance. No delegate will be permitted entry to the conference if an invoice is still unpaid